Top 12 Best Productivity Apps You Need to Be Using in 2023

When it comes to staying on top of things in your business you want to make sure that you know what you’re doing at all times. You want to make sure that you have a way of keeping track of everything that you’re doing and you absolutely want to make sure that you don’t miss anything.

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Does all of that sound like different ways of saying the same thing? Well, that’s because the most important thing, and really the only important thing is to get your tasks done properly. And that’s where productivity apps come in.

The Top 12 Apps

We’ve taken a look at dozens of different apps in order to find the very best ones that are going to help you accomplish all of the things that you need or want to do on a given day. With any of these (or even a combination of them), you’ll be able to stay on task, know what’s coming next, track your deadlines, and a whole lot more. All it takes is a few minutes to find the one(s) that work for you, and get your tasks planned out and ready to go.

Let’s take a look at some of the best productivity apps available in the market, so you can select the best fit for you:

1. Instagantt

When it comes to keeping track of all of your tasks you want to make sure that you’re aware of more than just what the task is. That’s where Instagantt comes in. With this system, you’ll be able to create Gantt charts that will allow you to track the task, subtasks, who’s responsible, and even how far along you are on the task. Plus, this system is simple to use and allows you to share with your entire team. That way, you’re going to have no problem keeping everyone on the same page when it comes to your projects.
You can also link your Instagantt account with some of your other favorite productivity apps and systems to get a more comprehensive look at everything that you need to do and how you want to get it all done.

2. DocuSign

When it comes to any business you’re going to have documents that need to be signed. Well, the world of document signing has changed as well. You don’t want to have to meet up with everyone who needs to sign papers any more than you have to. So, send those papers electronically and make sure everything is being done for you. It’s going to be a whole lot easier and it’s going to make sure that everything is done on time and just the way you need it.
DocuSign even makes it easy by telling everywhere where they need to sign and what they need to do from adding dates to putting in their name, signature, initials, and more. That way, there’s never any confusion and you never have to go back and get a document signed a second time. It’s ready the first time.

3. Slack

Staying in contact with your team at all times is extremely important, but how are you going to manage that task? Well, you’re going to have to have a chat system that lets everyone reach out when they have questions or problems. You’ll also want a way that you can break off into smaller groups if needed to discuss some of the finer points of the projects you’re working on. All of that is going to make it easier for your team to stay on track and to make sure you’re getting tasks done the way you should.
It’s also going to make sure that you can communicate with only the people who need to know about specific tasks. And it’s a chat system so you can have instant communication and even send files and documents back and forth whenever you need to.

4. Google Tasks

Google has a system and a program for just about anything, so why wouldn’t they have a task system too? With this program, you’ll be able to set up any tasks that you need to create and you can even sync them across different devices. You can integrate with your Google calendar as well, to make sure everything is being done on time and that you’re not going to miss out on anything while you’re going about your day. But even more importantly, this system is going to let you customize your tasks however you need to.
You can create tasks, subtasks, and more as well as adding in plenty of details and other information that will help you keep track of what needs to be done to stay on task and get things done for your clients or even for your company as a whole.

5. Trello

If you need a system for tracking your tasks and keeping track of when assignments need to be completed then this is where you need to go. You can create Kanban Boards with Trello, which will allow you to more efficiently monitor all of the different tasks that you need to complete on a daily basis. All it takes is a few minutes to set up the boards that you need for each of your tasks, then you can shuffle them through the different sections you create to know when they’re still pending, working, or completed.
Or you can create entirely different sections for yourself and your team. It’s all up to you because you’re the one who gets to create it. And you can do it all for free if you’re using an individual account. That makes it even easier for you to work.

6. HubSpot

When it comes to marketing and sales you want to make sure that you’re on the right track, right? You want to make sure that you’re reaching out to the right people in the right ways so that your business is going to continue to grow. But how do you make sure of that? Well, HubSpot is one way that you can do it. You’ll be able to track everything that you’re doing to reach out to clients and you’ll be able to organize all of that information and your client interactions while you’re at it. That way, you’ll be able to build your relationships even more.
When you can see all of your leads, all of your customers, and all of your work right there in one place it makes things a whole lot easier for you and for the rest of your team (especially the ones responsible for the sales process).

7. LastPass

Any business owner or project manager can tell you that there’s a whole lot of software needed and a whole lot of different programs needed in order to keep up on your tasks. But how do you make sure that you have all of the right passwords for every program that you use? Well, that’s where LastPass comes in. This is actually a password aggregator that will help you keep track of everything that you’re using, for all your websites.
With this system, you won’t have any problem keeping track of your passwords and making sure that you’re not spending way too much time going through multiple passwords before you get into your accounts. It’s going to save you a whole lot of frustration as well.

8. Grammarly

When it comes to reaching out to clients or even communicating with your team you want to make sure that everything looks professional. That’s where Grammarly comes in. With this system, you’ll be able to get completely free grammar checks that will help you look and sound like a professional every time you send out a document. Whether you’re sending out an email or you’re sending out a formal report, you want to make sure that it’s grammatically correct and that’s what you can do here.
There’s even a free version that gives you access to plenty of the different grammar checking features, or you can upgrade to get full access to check everything, including a plagiarism checker that will help you keep your work ready for anything.

9. ProofHub

As an all-in-one productivity and team collaboration software, ProofHub brings your teams, projects and communication efforts under one roof. You can plan your projects like a pro using Gantt charts and project timelines. ProofHub gives you a central, secure place to manage your tasks with its powerful task management features that include custom workflows and boards, and task lists. You can communicate with team members using the Group chat feature, collaborate in real-time using online discussion boards. You can share files, review creative work using its online proofing tool, and approve them using a single click.

Powerful time tracking and reporting capabilities in ProofHub help teams measure their productivity and stay in ultimate control of everything. ProofHub also integrates with your favorite apps like Google Drive, Box, Dropbox, OneDrive and more to help you keep your work-life organized.

10. Zapier

Automation is always going to save your business money and time and it’s going to be a whole lot better for your entire team. Zapier helps you to get that automation under control by helping you to compile many of the different apps and more that you’re using on a daily basis. You’ll be able to see everything in one spot and you’re going to have a much easier time keeping it organized. That’s because Zapier is going to make sure that you only input your information once, and then it’s transferred to all of your other systems.
When you connect your apps it only takes a few minutes and then you’re going to be set forever. That means no more transferring information between different programs to make sure all of your team knows what’s going on or what they need to do next. And no checking several different programs to find your tasks.

11. TimeBillingX

When it comes to working on any project you want to make sure that you’re getting paid for it properly. And sometimes that can be difficult. After all, if you need to bill out hours to different clients based on what you’ve been doing then you’re going to need a system that can help you. This program allows you to customize the invoices that you create and to make sure that you’re tracking each hour that you spend on a task so your clients are billed properly. That way you’re not losing time that you should be paid for and clients aren’t being billed for time that you’re not working on their tasks.
You can even see time entries directly on a calendar so you can check what you’ve done and how much you still need to do. Then, you can download hourly reports based on client or even based on which of your team members was working.

12. Dropbox

The final app on our list is Dropbox. This is a great place for your entire team to store information and documents related to anything you need to work on. More than that, it’s going to let your entire team access the information that they need from anywhere they happen to be. Dropbox is compatible with any mobile device as well as your computer, which means that you can drop information into it or pull it up to use no matter what you’re doing or where you’re at at the time. That’s going to be a whole lot more convenient for everyone.
You can even share files in your Dropbox and organize it however you like so that it’s ready to go whenever you are. All you need to know is who gets access to which of the files and documents and who gets access to other ones.


If you decide to get started with more productivity apps you’re definitely going to start seeing changes and improvements for your business. After all, if you can keep track of everything that’s going on and everything that your business needs, why wouldn’t that make your business better for everyone?

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